4. Travel Policy: Department of Finance

Date of last process review/modification: XXXX

Travel funds are limited and priority will be given to finance departmen faculty who are presenting papers at scientific and scholarly meetings. We will try to assist in funding one request per faculty member for the academic year, resources permitting – but funds are limited for this purpose.

Department funds are available to support some travel and per diem for participants in professional meetings. Unfortunately, the department budget is not sufficient to fund the entire faculty and staff at the amounts listed below. These are upper bounds and are set under the assumptions that some people will not travel at all and some will be reimbursed for smaller amounts.

The level of activity in the meeting (presentation of research papers, participation in committees of professional societies, editorial board meetings, etc.), may be taken into consideration in determining the actual amount approved for a given trip. The Department Head will also take into account prior years’ expenditures by faculty in allocating current requests.

Travel for attendance (not presenting) at a professional meeting will be funded for less than the full amount, depending on the circumstances of the meeting and the availability of funds. In addition, the travel to enhance individual faculty skills will also be funded. It is expected, however, the faculty will use college developmental funds especially earmarked for the purpose of skill development.

Please provide information about the travel, showing dates and fees when completing the travel request form.

  1. The departmental travel limit per fiscal year (July 1-June 30) has been set at $1,000.00 for full-time faculty members. Consistent with NMSU’s status as a Carnegie 1 research institution, our top priority to allocate travel funds will be to assist faculty in presenting scholarly work at our most visible and prestigious national scholarly meetings. Travel to regional conferences will also be supported up to $750.
  2. The generic departmental travel request form should be submitted at the beginning of each academic year. The specific travel request form for reimbursement purposes should be submitted at least two weeks prior to business travel. These forms will be filled out by the Department Secretary when you bring the specific information for your trip (copy of registration form, cost of air fare, etc.)

Do not make final travel arrangements until your request has been approved. The business office has warned us that if someone makes confirmed airline reservations prior to approval, then s/he may have to pay for them without reimbursement.

Individual responsible for monitoring process: Department Head
Review cycle: XXXX