Academic FAQs

Advising Process

Who is my advisor?

Until you have completed your lower division requirements, you will be advised by the staff in Guthrie 109, either by a graduate assistant or one of the full-time staff members. If you wish to meet with the same person each time, you are welcome to do so. Once you complete your lower division requirements you are assigned to a faculty advisor in the department of your major. If you wish to change your faculty advisor, simply contact the department of your major and request a change.

What do I do if I can’t find my advisor in the office?

If a faculty advisor is not available at the time you visit the advisor’s office, please check for posted office hours and return at that time. If the advisor is not in the office during regular office hours (especially in the summer), please seek assistance from the department of your major (on the second floor of the Business Complex).

How and when do I get advised?

Advising assistance can be obtained at any point during the academic year from faculty advisors and from the staff in the Student Services Office/Advising Center in Guthrie 109. The heaviest periods for advising are at the start of each semester and during the period just before and during the start of registration for the next semester. During these periods you may find it especially difficult to receive speedy responses from the advising staff in Guthrie 109.

What do I need to bring when I meet with an advisor?

Generally you should prepare to meet with an advisor by printing a copy of your STAR degree audit. You should also do your homework by looking at the information available on the web to see if you can answer your question without meeting with an advisor. This can save your time and the advisor’s time. If you cannot answer your own question, make sure that you can state your question clearly.

Registration

How do I get help with computer problems related to registration?

Contact the ICT HelpDesk at 575-646-1840 to get assistance in unlocking your MyNMSU account or resetting your PIN.

Registration Errors

Closed Section

  • What is it?
    This error indicates that the class has no open seats — it’s full. If the registration error also indicates a “waitlist” number, it means other students have already queued for enrollment when (if) seats become available.
  • What can I do about it?
    You may add yourself to the end of the waitlist. However, it is extremely important to keep in mind that a waitlist spot does not guarantee a seat in the class. Do not construct your schedule based on the assumption that you will be able to complete registration into a waitlisted class.
    If you received an override from your instructor but are still having trouble with registration, please review the override registration guide.

Prerequisite or Corequisite

  • What is it?
    Enrollment in this course requires prior completion of another course. If you are unsure of a course’s prerequisites, you may consult the course descriptions in the university catalog. (A co-requisite error indicates that two classes must be enrolled and completed simultaneously.)
  • What can I do about it?
    If a given class has prerequisites, a student is expected to have completed the prerequisites before becoming eligible to enroll in the class. If you can demonstrate that you have, in fact, completed the published prerequisites of a class, but are unable to register, contact the Advising Center for assistance.
    Please note that even if a course has no published prerequisites, enrollment in any course numbered 300 or above requires the completion of basic academic skills classes in English and mathematics.

Time Conflict

  • What is it?
    This indicates that a class you are attempting to add to your schedule takes place at the same time as (or very close in time to) another class in which you are already registered. Even if the meeting times do not actually overlap, a span of at least ten minutes is required between the end of one class and the beginning of the next.
  • What can I do about it?
    Select a different section of one of the two conflicting classes, to eliminate the time conflict.

Max Hours Exceeded

  • What is it?
    In most circumstances, undergraduate students are limited to enrollment in no more than 18 credit hours in a spring or fall semester, and no more than 12 credit hours in a summer term. This limit is lower for students under academic sanctions (such as academic warning or probation).
    Any withdrawn courses still count toward a student’s credit limit for the semester.
  • What can I do about it?
    Students wishing to enroll in an overload must meet certain performance criteria, which are detailed in the current university catalog. To request an overload, consult the Advising Center.

Major Restriction

  • What is it?
    If you encounter this error on all upper-division (300-499 level) business courses, this indicates you are not yet eligible to enroll in upper-division business courses. It is the policy of the Business College that all lower-division degree requirements must be satisfied before students are eligible to enroll in upper-division business courses.
  • What can I do about it?
    Continue to make progress toward your remaining lower-division requirements, Viewing a Wider World requirements, and/or general electives.

Program Restriction

  • What is it?
    Enrollment is limited in many online College of Business classes. Please read about our online programs and classes for more information.

Campus Restriction

  • What is it?
    Courses offered by the Alamogordo, Carlsbad, Dona Ana, and Grants campuses are only available to students of those campuses. Las Cruces campus (“main campus”) students are not eligible to register in courses delivered by the community college campuses.
  • What can I do about it?
    NMSU students are expected to enroll in courses offered at their home campus. Select Las Cruces (main campus) courses. Read Dean Brook’s email of 7/20/12 from COBAcademics, subject line: [COBAcademics] Campus Restrictions, available in the mailing list archives

Level Restriction

  • What is it?
    Courses numbered above 500 are limited to enrollment by graduate students.
  • What can I do about it?
    Select a course approved for undergraduate credit — those courses numbered 100-499.

Link Error

  • What is it?
    This error indicates that the class in which you are attempting to register requires simultaneous enrollment in a lab or workshop. This scheduling requirement is common for COMM 265G, MATH 142G, and many lab science classes.
  • What can I do about it?
    Register in the class and the required lab or workshop simultaneously in MyNMSU, either by selecting both from the class search or by typing the CRNs for both in the registration worksheet.

Instructor Consent Required

  • What is it?
    This error indicates that you must secure the permission of the instructor before being allowed into the class. This situation most commonly involves independent study and internship classes, which must be coordinated and approved before registration, but may apply to other classes as well.
  • What can I do about it?
    Communicate directly with the instructor of the class to determine the exact criteria required for enrollment.

Registration Holds

How do I tell what kind of hold I have?

To determine what kind of hold you have, click the “View Holds” link in MyNMSU:

viewholds-1


For each hold, a “Reason” and “Originator” are listed, telling you why the hold is in place, and which office on campus placed the hold on your record:

viewholds-2

“OAW Required” Hold

The Online Academic Workshop is required for students with a cumulative grade point average (GPA) below 2.0. Instructions detailing how to register for the workshop are sent out to all students who have this hold, so check your @nmsu.edu email to learn how to proceed, or contact the Advising Center if you no longer have the email message.

“MGA Required” Hold

Mandatory Group Advising is a requirement for all first-semester freshmen. Instructions detailing how to register for an MGA session are sent out to all students who have this hold, so check your @nmsu.edu email to learn how to proceed, or contact the Advising Center if you no longer have the email message.

“New to CoB” Hold

You are a new student who has not been advised. Initial advising is mandatory for students in the College of Business — you must consult with the Advising Center before you can register. After you are advised the hold will be lifted.

STAR Degree Audit

What is my catalog year?

If you do not specify otherwise, the College of Business advising staff will select the catalog year of your first admission at NMSU. You may select more recent catalogs if you wish. The STAR audit will automatically bring up the most recent catalog but allows you to select any other catalog that has not yet expired (any catalog less than 6 years old).

What do I do if I have received approval for a substitution but it does not show up in my STAR audit?

Email the College of Business records specialist at records@business.nmsu.edu, providing your Aggie ID and specific information about the substitution and how you know that it was approved.

How many credits of electives do I need?

You will need at least 128 credits to graduate with a bachelor’s degree from NMSU. If you complete all of the courses required for your degree and do not have the total required for your degree you will need to take electives to get to the required total. That is, if the required courses total 119 credits, you will need to take 9 credits of electives.

Why aren’t my courses being counted in the proper category?

The audit is a tool and has limitations. An exception may need to be entered into the audit. Please contact the Advising Center for help in this case.

Degree Requirements

How do I know what I need to do to complete a degree in the College of Business?

Run a STAR degree audit. It will match the courses you have taken against the degree requirements for the major and catalog year that you select.

What do I do if I have received approval for a substitution but it does not show up in my STAR audit?

Email the College of Business records specialist at records@business.nmsu.edu, providing your Aggie ID and specific information about the substitution and how you know that it was approved.

How many credits of electives do I need?

You will need at least 128 credits to graduate with a bachelor’s degree from NMSU. If you complete all of the courses required for your degree and do not have the total required for your degree you will need to take electives to get to the required total. That is, if the required courses total 119 credits, you will need to take 9 credits of electives.

Why aren’t my courses being counted in the proper category?

The audit is a tool and has limitations. An exception may need to be entered into the audit. Please contact the Advising Center for help in this case.

How do I apply for my degree?

  1. Request a final degree check from the Records Specialist in the College of Business. You may do this after registration begins for your final semester. You are encouraged to register for your final semester and run your own degree audit prior to applying. This can be done electronically.
  2. Submit a degree application online. If you don’t find the correct major, minor or option listed, go to the Advising Center for assistance.
  3. Decide whether you want to participate in the commencement ceremony.

Graduation and Commencement

How do I apply for my degree?

  1. Request a final degree check from the Records Specialist in the College of Business. You may do this after registration begins for your final semester. You are encouraged to register for your final semester and run your own degree audit prior to applying. This can be done electronically.
  2. Submit a degree application online. If you don’t find the correct major, minor or option listed, go to the Advising Center for assistance.
  3. Decide whether you want to participate in the commencement ceremony.

Contact us if you have a question that hasn’t been addressed here: advisingbiz@nmsu.edu.